Careers

Job Overview.

We are looking for an experienced Document Controller/Administrator who will be responsible for systematic and accurate management and control of all incoming and outgoing drawings, documentation, and material submissions. 

This role will also support the day-to-day administrative operations of our London Design Team and report to the Director.

Primary Activities:

• Control the inward receipt and outward transmittal of project drawings and documentation on all projects, using the applicable document control systems in accordance with Company standards.
• Maintain and administer document control procedures for assigned projects in accordance with the Company’s e-document management system procedures and standards.
• Work closely with the Design team to ensure effective workflow management and timely transmittal of project drawings and document deliverables.
• Prepare, capture, and maintain transmittal sheets, document registers, records, and archive for individual projects.
• Serve as liaison between disciplines and design team, as well as any 3rd parties involved as necessary, ensuring timely and clear communication regarding all document control matters.
• Manage dispatch, receipt, recording, distribution, and filing of documents in both electronic and hard copy formats as per Company standards and document control procedures.
• Carry out other project coordination and administrative duties as required for assigned functions and projects, including maintenance of quality management protocols.
• Provide administrative support and coordinate office maintenance.

Technical Competencies 

• Ability to use organisational, administrative and project management skills combined with high level of thoroughness and diligence.
• Ability to maintain the Company’s document control database for multiple projects with varying level of complexity and size in accordance with the Company’s standards.
• Strong computer & IT skills including electronic document management systems and very good knowledge of MS-Office.
• Excellent knowledge and practice of HSE and QA/QC policies, systems, and ISO standards, compliance, and audit requirements.
• Have a good grasp of design, technical engineering drawings, and documentation.
• Able to interpret technical drawings/briefs and documentation, specifications, reports, proposals, contracts, and tender documents.

Corporate Competencies:

• Accuracy, Precision and an excellent eye for detail
• Effective planning, organisational, and execution skills
• Ability to work under pressure, multitask, manage priorities, and meet project timelines
• Critical thinking & problem-solving skills
• Internal and external stakeholder management skills

Additional Information

• Minimum 5 years of relevant administrative and document control experience with a landscape, architectural or engineering practice
• High level of proficiency in spoken and written English
• Full-Time
• ​Must have the right to live/work in the UK